Writing Off Vehicles as Tax Deductions
by: Stephen L. Nelson, CPA
You’ve heard it a hundred times: That shiny new car your buddy just bought?
It doesn’t really cost him anything. He writes off the car as a tax deduction.
Your first thought is usually, “That can’t be right.” Your second thought is,
‘I got to figure out how to enjoy that loophole.”
But what does the law say? And what are the rules for writing off vehicles?
It turns out that you can write off the cost of buying and using a car if you’re
self-employed and use your vehicle in your business. Specifically, you can
probably deduct the business portion of your vehicle expenses on your business
tax return.
But this deduction is trickier than most people realize. Here’s the first big
thing that goofs many people up. You need substantiation to prove your business
use. Ideally, in fact, the Internal Revenue Service wants you to keep a log of
your business miles, your commuting miles, and your personal miles.
With this information, you can then either deduct an amount equal to the
business miles times a standard per-mile rate of roughly $.35 or $.40 a mile
(depending on the year)… or you can deduct the percentage of your vehicle
expenses equal to the percentage that your business miles represent.
Note that only your business miles—and not your commuting miles or personal
miles are deductible.
For example, if your business use equals 5,000 miles, personal use equals
3000, and commuting equals 2000 miles, your total miles for the year equal
10,000. Business miles as a percentage of total miles equal 50% because 5,000
divided by 10,000 equals .5 or 50%.
In this example, you could therefore deduct 50% of your fuel, 50% of your
insurance, 50% of your maintenance and repairs, 50% of the car loan interest,
50% of the depreciation, and so on, as a business deduction. This means you
can’t ever deduct all the costs of owning and running vehicle—only the business
use of a vehicle.
If you don’t have exact records about your business use, you can sometimes
use good sampling. For example, if you keep a good appointment calendar of your
business activities, one popular tax reference suggests that you can look at the
total business, personal and commuting miles driven during one week each month.
Then, you can average this data to get good weekly estimates of your business,
personal, and commuting miles. Finally, you can multiple these weekly estimates
by 52 (the number of weeks in a year) to get reasonable estimates of your
business, personal and commuting miles.
But before you go out and buy a new luxury auto, you need to know there’s
another complication. Congress limits in most cases the amount of depreciation
or lease rental that you can include in your vehicle expense calculations. The
rules are a bit tricky, but essentially, for purposes of vehicle depreciation
and lease payments, you only get to look at the first $17,000 (roughly) of
vehicle cost. In other words, if you buy a $60,000 vehicle and your friend buys
a $15,000 vehicle, you may both have the same business depreciation expense—even
though your vehicle costs four times what your friend’s does.
One other related point: You may have heard about the sport utility vehicle
loophole. This SUV loophole really does exist. Specifically, the luxury auto
limits mentioned above don’t apply to sport utility vehicles that weigh more
than 6,000 lbs. Note that Congress partially closed that loophole in 2004,
however, by saying that a special, super-accelerated form of depreciation called
Sec. 179 depreciation can’t be used to write off all of the cost of an expensive
SUV in the year the vehicle is purchased.
About The Author
Stephen L. Nelson, CPA
Redmond WA tax accountant Stephen L. Nelson is the author of both Quicken
for Dummies and QuickBooks for Dummies and an adjunct tax professor for
Golden Gate University’s graduate tax school.
steve@stephenlnelson.com
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